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Selecting the right wedding venue is one of the biggest decisions you’ll make during your planning journey. It defines your wedding’s style, impacts your budget, and shapes your guests’ experience. In a dynamic city like Kansas City, Missouri, where historic charm meets modern elegance, choosing the right venue can create a stunning backdrop for your celebration.
To simplify your search, we’re sharing expert tips to help you find a space that aligns with your vision, guest count, and budget—all while making the most of Kansas City’s unique wedding scene.
Define Your Wedding Vision
Before diving into venue options, take a moment to envision your ideal wedding day. Do you dream of a grand industrial-chic space, a rooftop ceremony with skyline views, or a cozy, intimate gathering? Your vision will help guide your venue selection and ensure it reflects your personal style.
Indoor vs. Outdoor: Why Not Both?
Kansas City experiences all four seasons, making it essential to choose a venue that offers flexibility. UNION, a stunning blank-slate venue, allows couples to create a seamless indoor-outdoor experience, so you’re covered no matter the weather.
Season and Weather Considerations
Spring and fall are popular for Kansas City weddings, thanks to mild temperatures and beautiful foliage. Summer can be warm, while winter weddings call for an inviting indoor atmosphere. Keep the season in mind when selecting a venue to ensure guest comfort.
Know Your Guest Count
Your guest list plays a huge role in determining the right venue size. A venue that’s too small can feel cramped, while one that’s too large might lack intimacy. Start by estimating your guest count early, then look for venues that can accommodate your numbers while still feeling inviting. UNION offers a versatile layout, perfect for both intimate and large-scale weddings.
Set Your Budget
Understanding your budget is crucial when choosing a venue. Keep these factors in mind:
- Understand What’s Included – Some venues offer all-inclusive packages, while others, like UNION, provide a blank canvas so you can customize every detail.
- Consider Hidden Costs – Rental fees, vendor costs, and décor expenses can add up. (Check out our blog on hidden wedding costs for a deeper dive!)
Location Matters
Kansas City offers a diverse range of venue options, but location is key. Consider:
- Accessibility for Guests – UNION is centrally located in the Crossroads district, making it easy for guests to attend.
- Transportation & Lodging – Proximity to hotels and public transit is a plus, especially for out-of-town guests.
- Unique Kansas City Spots – If you want a venue that embodies the city’s industrial-chic aesthetic, UNION is a top contender with its exposed brick, high ceilings, and modern appeal.
Questions to Ask Before Booking
Before committing to a venue, ask these essential questions:
- Is your preferred wedding date available?
- What’s included in the rental fee (tables, chairs, lighting, etc.)?
- Are there noise restrictions, curfews, or décor limitations?
- Can you bring in your own vendors and caterers?
- What’s the cancellation/rescheduling policy?
- Is the venue pet-friendly?
Tour Venues in Person
A venue might look perfect online, but an in-person visit is the best way to ensure it meets your expectations. During your tour, pay attention to:
- The venue’s layout and how it flows for your event.
- Lighting and overall ambiance.
- The professionalism and responsiveness of the venue team.
Take notes, ask questions, and compare options before making a final decision.
Prioritize What’s Most Important to You
Every couple has different priorities—whether it’s budget, aesthetics, or location. If you’re torn between two venues, consider what aspects matter most to you. The flexibility, ambiance, and dedicated support at UNION can make all the difference in creating a seamless wedding experience.
Find Your Dream Wedding Venue at UNION
Choosing the perfect wedding venue in Kansas City means balancing style, budget, and guest experience. UNION offers a modern, open-concept space where you can bring your vision to life in a beautiful, historic setting.
Ready to see it for yourself? Schedule a tour with us today and start planning your dream Kansas City wedding!
